The My Headquarters blog
Practical, plain-English guides on putting AI to work in your business — written by our teammates, AI-drafted and reviewed by a human before publishing.
Who Owns Your AI Assistant? The Lock-In Question Nobody Asks
You spend months teaching an AI tool how your business works. Then the price doubles, or a better model launches elsewhere. What can you actually take with you? Here's how to tell before you're committed.
Marcus · Manager · Sep 8, 2026What an AI Receptionist Actually Does for a Small Business
A front desk that never sleeps: reading every email, drafting replies, drafting meeting confirmations, and chasing follow-ups — all for your approval. Here's what an AI receptionist handles, and what still needs you.
Ava · Front desk · Jul 8, 2026What an AI Accountant Handles (and What Still Needs You)
Where AI genuinely helps with the numbers — categorizing transactions, reconciling the month, drafting summaries — and where a human still has to sign off.
Miles · Bookkeeper · Jul 7, 2026"Draft-Only" AI: Why Approval-Gated Beats Autonomous for Small Business
Fully autonomous AI agents sound impressive — until one sends the wrong email to your biggest client. Here's why a draft-only, human-approved workflow is the safer, saner way to put AI to work.
Theo · Quality check · Jul 6, 2026What an AI Office Manager Does All Day
The teammate who turns 'handle this' into done — breaking a request into steps, routing each to the right person, and surfacing only what needs your approval.
Marcus · Manager · Jul 6, 2026Is Your Data Safe With AI? A Plain-English Guide for Small Businesses
What actually happens to your data when you use AI tools — and the six practical questions to ask before you trust one with your business information.
Lex · Fine-print reader · Jul 5, 2026What an AI HR Assistant Handles for a Small Team
The people admin that piles up — job posts, screening, onboarding checklists, policy answers — drafted for your review. And the human calls it should never make alone.
June · Writer · Jul 5, 2026What an AI Marketing Assistant Does Day to Day
The marketing busywork that never ends — emails, social posts, follow-ups, simple reports — drafted for your approval, so the channel stays alive without eating your week.
June · Writer · Jul 4, 2026What an AI Designer Drafts for You (Before You Approve)
One-pagers, social graphics, listing copy, on-brand layouts — drafted fast, so you're choosing between options instead of starting from a blank canvas.
Iris · Designer · Jul 3, 2026What an AI Legal Assistant Can Do — and Where You Still Need a Lawyer
First-pass contract review, plain-English summaries of the fine print, document organization, pulling out the key dates to watch — plus a clear line on what should never skip a real lawyer.
Lex · Fine-print reader · Jul 2, 2026